MetaGuru DMS – Smarter Enterprise Document Management
MetaGuru DMS is a powerful platform designed to streamline how enterprises manage and protect their digital documents. It enables efficient organization, secure storage, seamless sharing, and precise access control.
With Full-Text Search and keyword queries, users can quickly locate documents. Built-in version control and audit history prevent version loss or confusion. DMP also supports real-time collaboration, allowing multiple users to edit the same document simultaneously. It's a trusted solution for contract automation and workflow optimization, making it an essential tool for modern enterprises.
- The interface is similar to File Explorer, making it user-friendly.
- Permission settings meet the needs of enterprise document management.
- Temporary access permissions for specific electronic documents (electronic document retrieval) can be requested, increasing the flexibility of management permissions.
- Online reading protection for PDF or original files, with document content set to [read-only], effectively preventing the following actions: files are undownloadable, preventing screen capture (Print-Screen), and prohibiting content dragging (Copy & Paste).
- Supports MacOS platform and online protection mechanisms (except screen capture).
- Only one user can check out and revise a document at a time.
- Users can only access the latest version of the document to avoid misuse (admins can view the complete history).
- Related documents for ISO or other types of documents can be synchronized for addition/revision/deletion
- Supports multiple process settings and provides detailed history.
- Online access to all document review history records and approvers' comments.
- Flexible workflow (e.g., separate setup for procurement process and contract sealing process).
- Full-Text Search
- Supports Office, PDF, plain text, and other file formats.
- Supports multiple keyword searches.
- MetaData Search
- Combined with knowledge map filtering.
- Dynamically combines query conditions based on metadata fields.
- Includes a list of all documents, a list of authorization, a list of documents pending revision, etc.
- Behavior record statistics table, searchable by date, user, and category.
- Provides Excel conversion function.
Document Management Challenges Faced by Enterprises
- Using the wrong document version leads to production errors.
- Information during supplier document exchanges is often not recorded.
- Document management systems are labor-intensive and difficult to implement (ISO 9001, 14001, IATF 16949…).
- After centralized document management, the lack of a proper security control mechanism leads to the leakage of important intellectual property data.
- The absence of systematic management and security control mechanisms for documents affects order acquisition.
- Paper-based operations fail to improve work efficiency, resulting in excessive printing.
- R&D documents scattered across personal computers cannot be centrally managed or backed up.
MetaGuru DMP Document Management and Protection Platform Features
- Document Permission and Protection Management.
- Document Version Control and Lifecycle Management.
- Online Document Approval Management.
- Document Query and Classification.
- Audit Reports and Alerts.
- Cross-Regional Document Synchronization and Management.
- Paper Printing Management.
- External Document Distribution Management.
- Other Management Functions.
- Biotech Application Functions.
- Knowledge Management Functions.
- Product Benefits Description.
- Product Architecture and System Software Requirements.
Why Choose MetaGuru for Enterprise Document Management and Protection?
- It can integrate with BPM for document management approval and verification.
- The BPM system can integrate documents from different departments of an enterprise onto an unified platform, enabling cross-departmental process collaboration and information sharing, improving organizational collaboration and communication efficiency.
- It can integrate with contract management systems, allowing enterprises to more effectively manage and track the entire lifecycle of contracts, improving the efficiency and accuracy of contract management.
- Digital Storage: The document management system can digitize paper documents, avoiding the large space and time costs associated with paper archives.
- Collaboration and Sharing: The document management system enables document collaboration and sharing, allowing multiple users to simultaneously edit and access the same document, promoting team collaboration and information sharing.
- Enhanced security protection, such as files undownloadable, document watermarks, and permission control.
Related Solutions
DMP
Enhances enterprise digital document management efficiency and safeguards your knowledge and document assets Enterprises generate a vast ...
iCarbon Cloud
MetaGuru's carbon process tracking system, iCarbon Cloud, can be customized for your enterprise and guide the production of your sustainability...